Statutory registers —
inspector-ready, always up to date
A labour inspector can arrive any day — announced or unannounced. Under the Factories Act, S&E Act, Payment of Wages Act, and CLRA, failing to produce the right register at the right moment can mean fines of ₹50,000 or more per violation. OpticompBharat keeps every register current automatically.
Labour inspectors do not give notice
Under Section 9 of the Factories Act and equivalent S&E provisions, inspectors have the right to visit premises at any time and demand registers on the spot. Registers reconstructed after the fact — or exported from a payroll system that doesn't store historical snapshots — do not satisfy an inspection. OpticompBharat records every entry in real time so your registers are always defensible.
Registers you are required to maintain
| Register | Governing Act | Penalty for absence |
|---|---|---|
| Form A — Muster Roll / Register of Workers | Factories Act / S&E Act | ₹5,000–₹50,000 per visit |
| Form B — Register of Wages | Payment of Wages Act | ₹10,000–₹25,000 per violation |
| Form C — Register of Deductions | Payment of Wages Act | ₹5,000–₹20,000 |
| Form D — Register of Advances | Payment of Wages Act | ₹5,000–₹20,000 |
| Overtime Register (Form VI / IX) | Factories Act / Minimum Wages Act | ₹10,000–₹50,000 |
| Leave Register (Form XIV) | Factories Act | ₹10,000–₹25,000 |
| Register of Injuries / Accidents | Factories Act | ₹25,000+ & prosecution risk |
| Form XIII — Register of Contract Workmen | Contract Labour (CLRA) Act | ₹10,000–₹50,000 |
| Form XIV — Contractor Muster Roll | Contract Labour (CLRA) Act | ₹10,000–₹50,000 |
| Form XIX — Register of Contract Wages | Contract Labour (CLRA) Act | ₹10,000–₹50,000 |
What OpticompBharat auto-generates
- All registers auto-populated from attendance, payroll, and leave data — no manual entry
- Downloads in exact formats required by state labour departments
- Multi-state: correct form numbers and column layouts for each employee's work state
- Real-time — always current, never reconstructed after the fact
- Audit trail on every entry — who changed what and when
- Single-click export for inspector handover: PDF and CSV formats
- Works across all worker types: employees, contract workers, fixed-term, gig workers
Real-time, not reconstructed
Every attendance swipe, payroll run, and leave approval is written to your registers immediately. Nothing is backfilled. An inspector viewing your register today sees exactly what was recorded on each day.
Tamper-evident audit trail
Every change to a register entry is logged with the user, timestamp, and previous value. If an inspector questions an entry, you can show the complete edit history in seconds.
One-click inspector export
When an inspector arrives, print or export any register from the dashboard in under 30 seconds. Formats match the exact column layout required by your state labour department.
Multi-state complexity — solved
Every state has enacted its own Shops & Establishments Act with different form numbers, column sequences, and filing rules. An employee working in Maharashtra requires different register formats than one in Karnataka. If you operate across states, maintaining the correct format for each work location manually is a compliance risk. OpticompBharat applies the correct state-specific format automatically based on each employee's work location.
Maharashtra
Form II (employee register), Form III (leave register) — S&E Act
Karnataka
Form H (wage register), Form I (attendance) — S&E Act
Tamil Nadu
Form M (muster roll), Form N (leave with wages) — S&E Act
Delhi
Form D (attendance), Form E (wages) — S&E Act
Telangana
Form XI (muster roll), Form XII (wages) — S&E Act
Gujarat
Form A–1 (register of employees), Form B–1 (wages) — S&E Act
+ all remaining states and union territories. Form requirements updated when state governments issue amendments.
What non-compliance actually costs
- S&E Act:₹5,000–₹50,000 per violation per inspection visit. Repeat violations can result in escalating fines and, in some states, cancellation of the establishment registration.
- Factories Act:₹10,000–₹2,00,000 for failure to maintain prescribed registers. Occupier and manager are personally liable.
- CLRA Act:₹10,000–₹50,000 per contractor per visit. Principal employer is jointly liable if contractor registers are not maintained.
- Reputational risk:Inspection reports are public in several states. A failed inspection can affect vendor empanelment, enterprise contracts, and ISO/SA8000 certifications.
How it works
Connect your data once
Attendance, payroll, and leave data flow into registers automatically. No duplicate entry. No CSV imports.
Correct format per state
Set each employee's work state. OpticompBharat applies the right Act, right form number, and right column layout.
Download at inspection time
Print or export any register in seconds. Hand it to the inspector. Every column filled, every signature block pre-formatted.
Never fail a labour inspection again
Full platform access for 1 year — all statutory registers, all states, all acts. No credit card required.